This is a 3 day expo, with a setup day available 24 hrs prior. As a vendor at our expo, you are required to set up and take down your booth. You are also required to be present at your booth the entire expo. Any transactions must go through your business or merchant provider. Any expo cancellations will be issued 100% full credit applied to any of our future expos. This is transferable between businesses.

• We are accepting 100-120 vendors per expo.
• We are expecting 4-5 thousand people to attend the show each day.
• Our expo events open at 10 AM and close at 8 PM.

Please contact us with any questions at [email protected] or 1-800-891-8312

Thank you for your interest in the hitching post. Below you will find frequently asked questions and answers. Please let us know if there are additional questions you have that are not listed and we can help. The best way to contact us is 1-800-891-8312.

How many people can attend my event?

You can have approximately 200 people attend your event. In the main hall, there are tables and chairs for approximately 200 people. In the main hall there is also a ceremony area that can also be used for a main speaker event. There are 150 chairs for this as well.

How many cars can park at your reception center?

Right now we can accommodate parking for approximately 100 cars. There is also street parking that is available.

Do you have a Music Soundsystem?

Yes, we do. You can bring your own music playlist, or audio files to be played throughout the main hall.

Do you have a brides room?

Yes, we do. We have a beautiful brides room that includes a large private bathroom with a large vanity mirror and dressing room. There is also a brides maid room complete with comfortable seating, vanity mirrors, prep and dressing rooms, as well as a dress stand and lounge.

What services do you offer?

When you book with us the following is included at no extra charge:

• Main hall reception center: Chairs, tables, and table decorations perfect for approximately 200 guests to enjoy food and dessert. There is also a ceremony area in the south side of our main hall that has 150 designer chairs staged and ready for your guests. Choose from any of our wedding arches at no additional charge.
• A kids play area is located on the north side of the main hall and makes a fun place to have kids play and parents to relax.
• Our beautiful bride's room includes a large private bathroom with a lavish vanity mirror and dressing room. There is also a brides maid room complete with comfortable seating, vanity mirrors, prep and dressing rooms, as well as a dress stand and lounge.
• A standard food commissary room with a prep area and 3 basin sink.
• A gift and cake room , perfect for guests' gifts, hanging pictures and videos and displaying your special cake.
• A relaxing lounge room in our north bay is complete with oversized sofas and extra room for coats, bags , and snacks for your guests.
• A beautiful bright white grand piano, the self playing Yamaha Disklavier Pro, programmable and designed to allow for pre- recording for your special day.
• A “Sip Station” complete with bicycle and umbrella , perfect for mixing fun drinks for your guests.
• A food service room , perfect for staging and serving from . Display all of your food and serve right from the center of the main hall with our creative container room. Unique and beautiful!

Itemized Equipment List

• 120 - ceremony chairs
• 300 - white chairs
• 50 - 6’ round tables
• 15 - 5’ round tables
• 18 - standing cocktail tables
• 8 - 8’ rectangle tables
• 2 - 6’ rectangle tables
• 6 - whiskey barrels
• 2 - rolling serving carts
• 1 - rolling display cart
• 1 - large wood clad cooler
• 1 - stock tank drink basin
• 1 - bicycle soda cart
• 1 - light up love sign
• 4 - easels
• 1 - white framed chalkboard sign
• 2 - wooden back drops (square and snowflake
• 2 - large stand up freezers ( h 71” x w 32” x d 28”)
• 2 - large stand up fridges ( h 71” x w 32” x d 28”)
• 1 - long prep table (12’x 2.5’)

I am hosting an event for my business such as a farmers market, expo , etc.. What insurance is required for my event?

Required insurance- as a vendor you are required to get a certificate of insurance as you will be using our space. Please list Ever Energy and PJA Holdings as additional insured on your insurance policy. Make sure they have General Liability coverage for limits of at least $1MM each occurrence and $2MM aggregate. Make sure it shows that you carry workers compensation Insurance. You are required to have a waiver of subrogation endorsement on that policy. Make sure that you also have "primary and noncontributory" wording so that your insurance agency is the one that responds to claims related to your operations. If this isn't feasible, please purchase a "special event" policy for only the dates they are using the space with participant accident coverage.

What am I responsible for before, during and after the event ?

We will provide the spaces that you have paid for in a “ new ready to use “ rental status. You are responsible to either return the space to its previous condition, or pay our staff to provide the cleaning and preparation for the next event. Our cleaning fee is $500.00 an hour.

It is recommended that you book one to two hours before your event starts. This will allow you to have enough time to get completely set up, staged and ready for your event. We provide the event center tables and chairs, linens, rooms, furniture, piano, and music. We do not cater or provide any services. This is completely up to the guest to determine which services they require and to hire and bring those services in. Each service must be aware of the circumstances of the event center and must have appropriate business licenses and insurance policies.

Are the pine trees in the main hall something that can be moved?

We don’t recommend moving them. It’s a large undertaking, but if you are very interested in the service for your event we charge $500.00 to move them and store them and $500 to return them to their original location.

Can I use the upgraded ceremony chairs around the dining tables?

We selected our white folding dining chairs because they are easy to clean and have replaceable seats. If you would rather use our ceremony chairs please be advised that they are upholstered cloth chairs with non-removable seats. If they are damaged or stained you will be charged for cleaning, repair or full retail price replacement.

Is there a damage deposit?

Yes, a damage deposit required for your event. The damage deposit is $500.00. Significant damage beyond $500.00 will be the complete responsibility of the guest.

Is my $500 deposit refundable?

Yes, your $500 deposit will be refunded so long as you have met all of the cleaning, facility and equipment requirements .

If there is damage to the facility or any of our tables, chairs, decor, etc., and /or you didn’t fully complete the post event cleaning as outlined , your deposit will be used first to cover necessary charges to remedy the problem. If the costs to remedy the issues exceed $500, your card will be charged for the additional damage or replacement and cleaning needed to return the facility, chairs, tables or decor, back to their original state.

Cancellation Policy

• In the event that you need to reschedule or cancel your event 100% of your original booking amount will be retained for your use for any future need at the Hitching Post convention center in the form of a credit this credit is transferable and does not expire.